2025 Freight Forwarding Complete Guide: How to Efficiently Manage Export Processes

How to choose a reliable freight forwarding company?

It is recommended toFive-Dimensional Verification MethodSelecting freight forwarding companies:

• Qualification Verification: Check NVOCC Certificate and FIATA Membership.
• Service Network: Confirm the coverage capability of the destination port agent.
• Risk Protection: Verify the coverage scope and insured amount of liability insurance.
• System Integration: Assess the compatibility between the EDI customs declaration system and the client's ERP.
• Historical Case: Request for export records of similar goods (requires desensitization processing).

What necessary items are included in export fees?

The typical export cost structure for 2025 includes:

• Basic fees
  • ?Ocean shipping?Fee (including additional charges such as BAF/YAS)
  • Terminal Handling Charge (THC)
• Government fees
  • Customs declaration fee (including new electronic manifest declaration fee added in 2025)
  • Inspection fee (for goods subject to statutory inspection)
• Value - added Services
  • Port of Destination DDU/DDP Service Fee
  • Special packaging reinforcement fee

How to handle errors in customs clearance documents?

the evidence chain preservation strategyThree-level emergency response mechanism:

• Initial amendment: Submit the amendment request 48 hours before the closing time.
• Interim processing: Payment of customs amendment fees (the 2025 standard is RMB200 per bill).
• Emergency Plan: Apply for Guarantee Release and Simultaneously Correct Documents

How is responsibility defined for delayed cargo transportation?

To be determined based onTerms and Conditions of Transport ContractHandle on a case-by-case basis:

• Schedule delay: Refer to the sailing schedule published by the shipping company.
• Customs declaration delay: Verify the pre-entry timestamp record.
• Force Majeure: Official documentary evidence is required.

How to choose the optimal mode of transportation?

It is recommended to adoptThree-dimensional decision-making model:

• Time dimension
  • ?Air freight?: 3-7 days (suitable for high-value goods)
  • Sea freight: 20-35 days (preferred for bulk cargo)
• Cost dimension
  • China-Europe Railway Express：40% faster than sea shipping, 15% higher in price
  • LCL (Less than Container Load): Suitable for small batches of goods that do not fill a full container.

How to Prevent the Risk of Cargo Abandonment at the Destination Port?

It is recommended to adoptThree-Step Approach to Risk Control:

• Pre-review mechanism: Verification of the importer's qualification.
• Payment Guarantee: A minimum of 30% upfront payment is required.
• Insurance Coverage: Purchase the Abandoned Cargo Additional Insurance (the premium rate for 2025 is 0.8‰).

What should be paid attention to when exporting special goods?

Professional agencies can effectively prevent and control three core risks:Three categories of special cargo:

• Hazardous materials: Provide MSDS and UN38.3 certification.
• Oversized items: Special loading plan must be declared in advance.
• Cold chain goods: Verify the calibration records of temperature control equipment.

How to reduce the inspection rate?

Recommended for executionFive Elements of Compliance Declaration:

• Accurately classify HS CODE (error rate <3%)
• Standardized declaration of product name (consistency between Chinese and English)
• Complete declaration elements (material, purpose, etc.)
• Declare a reasonable price (refer to the customs price database).
• Standardize the origin labeling (to avoid disputes over neutral packaging)